VMS 

With security a major concern, electronic visitors management systems are becoming popular and are widely used to track the visitors in commercial and public departments including corporate offices, manufacturing plants, R & D Centers, Government buildings etc. Traditional methods that rely on a manual operation cannot be used for various reporting and analysis. Visitors Pass Management System provides a better alternate to meet the challenges.

What is a Visitor Pass Management system

Visitor Pass Management System (VPM) issues gate passes and monitors Visitors and Vendors entry and exit. It runs on PC or network of PC using windows operating system. VPM register visitors and prints a pass for quick entry of visitors. VPM replaces the manual paper work system for recording visitors and enables you to keep proper records as required by you. VPM provides the receptionist / security manager with an efficient computer based registration procedure for printing passes.

It takes less time to fill in the visitors log book. Upon arrival the visitors identifies himself with a business card or driver's license. It enables your reception to provide an efficient service for visitors and offer you added security the manual paper based systems cannot provide. VPM could prove to be the essential system for your site access management.

How does visitors Pass Management System work for you

Upon arrival the visitors identifies himself with a business card or driver's license. The receptionist or security officer can input the visitor profile and prints the visitors pass. Visitors Pass contains Pass Number, profile of the visitor, number of persons accompanying him, Person to meet, his designation and the location of the person to meet in the building. When the visitor terminates his visit, the same is updated with the time left.

The visitor can book a visit prior to the visit through the Person to meet or through his secretary (Appointments). So that the Visitor can enter in less time, as the Visitors pass may be kept ready for the visit or the receptionist can search for the appropriate appointments and issue pass quickly.

Systems enable to alter the appointment date and time, official to meet etc or cancel the appointment of the visitors with ease.

If the PC is networked, the official or their secretaries can input their appointments by themselves, in their own computers. So that the manual process of sending the appointment slips to the reception or gate can be avoided. Else the receptionist shall enter the appointment details and keep the pass ready for before visitor arrival. Thus the visitor waiting time at the lobby is minimized.

System can input the materials which the visitors may carry along with him and check for the same when the visitors may carry back after the visit terminates. System also allow for tracking of materials which goes in and out of the premises, which even the vendors etc carry.

Thus maintenance of various materials movement registers are maintained and updated efficiently, which the manual register may not provide. At any point of time, it is possible to know the visitors who are at

present in the premises with the location and with which official. Reports - Allow authorized persons to generate visitors reports for each day, week, month or year View traffic per employee, per visitors, per department, location. VPMS provides True reporting flexibility at your fingertips. Query – you can query visitor details by visitors name, visitors company name, official to meet with his name or designation, date and time enable quick access of any visitors information.